Year End Closing Schedule

This is a list of important dates and notes pertaining to the closing of FY 2024. It is essential that we adhere to this schedule so that transactions can be recorded in the appropriate fiscal year. The date listed on the closing schedule is the latest date in which relevant documents can be received in the appropriate department.

Users are encouraged to continually review their encumbrance balances and contact Michelle Wrage in the Office of Business Operations (3-5472) as soon as possible with Purchase Order (PO) numbers if encumbrances need to be relieved. Encumbrances for all GEF accounts should be $0. The PO Expected Receipts Report is a useful tool to review these encumbrances. All GEF POs will need to be received by June 28, 2024.

Please wait to make FY25 purchases until July 1, 2024. Encumbrances in non-general fund accounts on June 30, 2024 will carry forward to FY25 budget.

Procurement card charges reflected on the June 25, 2024 statement will be applied to FY24. Procurement card vouchers will be assigned on June 26, 2024, there is sufficient time to submit June charges for processing in the current fiscal year, i.e. no later than June 28, 2024. Cardholders who do not submit their procurement card charges by the cut off will have their departmental default account charged for the June statement expenses. Cardholders are encouraged to begin reconciling their procurement card transactions as soon as possible in June so that vouchers can be submitted for approval on June 26th.

FY24 purchases on the procurement card must be completed no later than June 10, 2024. Access to the procurement card will be temporarily suspended to accommodate changes to our card program with our transition to UNI Works. Card transactions will resume on July 1st for purchases related to FY25 budgets.

All invoices sent to Business Operations for charges incurred during FY24 will be charged to the FY24 budget, even if they are received after June 28, 2024 and prior to the close of the general ledger for June 2024. All remaining FY24 invoices not completed in eBusiness by end of day June 28th as well as FY25 invoices will be entered in Service Hub beginning July 1, 2024.

Please check your Statements of Account regularly as accounts are updated nightly.

If goods are sold, services provided, or events held in FY24, the invoice should be completed in eBusiness by the end of day on June 28, 2024. All remaining FY24 invoices not entered in eBusiness by end of day June 28th as well as FY25 invoices will be entered in UNI Works beginning July 1, 2024. If the invoice is for goods sold, services provided, or events held during FY24, please use June 30, 2024 as the invoice date. FY25 invoices will use an invoice date of July 1, 2024 and beyond.