Office of Business Operations

Moving Reimbursements

 

Things to Consider Before Submitting a Moving Reimbursement

  1. Moving Relocation Guidelines
  2. University Travel Guidelines
  3. PAF has been completed to generate new employee number

 

 Payment Request Information Section

 

Payment Request Information Section:

  1. Log on to MyUNIverse>Work@UNI tab>Business Operations Services>Request for Payment.
  2. Click the Submit a new Request for Payment button.
  3. Check the New Supplier box.
  4. In the Justification/Business Purpose section:

a. Provide the individual’s full legal name.
b. Provide the details of the house hunting or relocation dates.
c. Provide the individual’s employee number, UNI ID# and new home address.
d. In the Date Items/Goods Received area, enter the last date that expenses occurred.

 Account Code Information Example

 

 

 

Category Code Search Image

Account Code Information Section:

  1. Invoice Number Format

a. All house hunting or moving reimbursements have the same invoicing style
        a.) REIM-HUNT for house hunting-per the offer letter
        b.) REIM-MOVE for moving-per the offer letter
b. Look up category code
c. Click the Add button.

 Inputting Funding Account Example

 

a. Enter the funding account(s) information.
b. Use object code 61910; all moving allowances are taxable.
c. DFF line will be blank for this transaction type.
d. Enter the total reimbursable amount (not to exceed the maximum allowed in offer letter).
e. Click Save.

 

 Attaching Invoices and Supporting Documentation

 

Invoice or Supporting Documentation Section:

  1. Attach a copy of the signed offer letter.
  2. Include all itemized receipts per travel guidelines and the Faculty and Staff relocation brochure.
  3. Attach a cover sheet of all expenses that correspond to each itemized receipt or invoice.

      

Note: Hotel, Air, Moving Company, Meals, Fuel, Mileage, Etc. are required receipts.     

Submitting Workflow

Submit to Workflow Section:

  1. Click Save and Continue & Start Workflow.
  2. Click Start Workflow. You will be prompted twice.

If you have any questions about moving reimbursements, please contact Business Operations at 319-273-2162 or email payables@uni.edu